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The IWA
Board
There are 16 Board
positions in the IWA. The first five positions comprise the
Executive Board and are held by individuals. The remaining
positions and responsibilities can be shared by one or two people.
A description of each position, as taken from the IWA Constitution, and
details of the person currently holding office are shown below:

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PRESIDENT -
Michelle Grimsley |
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All decisions have to follow the IWA policies and
procedures. |
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Preside at all General Meetings and Board Meetings. |
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Makes a welcoming speech at all New Member Coffee
Mornings. |
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Submits a schedule of dates for all General Meetings,
Board Meetings and New Member Coffee Mornings to the Board annually. |
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Makes a presentation at General Meetings to all
members who are leaving the IWA Penang, as notified by Hospitality. |
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Monitors all the activities and affairs of the IWA
Penang. |
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Maintains a calendar of upcoming events to ensure
that IWA Penang activities do not conflict with each other or with
major community activities. |
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Is signatory on all official correspondence of the
IWA Penang. |
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President on behalf of the Board is
responsible for the e-mails to
membership, or appoints a nominee. |
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Issues Certificates of Appreciation to individuals or
organizations that have made an outstanding contribution to the IWA
Penang. |
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Serves as ex-officio member of next year’s Board (all
committees). |
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Arrange and act as Chairwoman of the monthly
Editorial meeting with Vice President and Editor of Expressions. |
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Keeps close contact with Community Services.
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Coordinates the recruitment and management of
students, together with the Community Services Chair. |
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Selects a Chairwoman for the Nominating and Election
Committee, and helps solicit volunteers for the committee.
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Reviews financial statements with Treasurer once a
month. |
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Prepares a monthly article for Expressions.
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Appoints delegates to represent the IWA Penang at the
annual Asia Pacific Women's Club Conference.
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Acts as a liaison between the IWA Penang and relevant
Embassies in Malaysia and other organizations.
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Creates, implements, maintains and reviews IWA Penang
policy with the Board annually. |
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Represents the IWA Penang at local and community
functions when necessary. |
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Writes an annual report summarizing the
organization's activities for the year. |
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Prepares the Annual Report, which includes all Board
members Annual Reports to present at the AGM and has copies made
available. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to the New Board Member prior to the
Board meeting following the Annual General Meeting. |
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FIRST
VICE PRESIDENT - vacant |
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All decisions have to follow the IWA policies and
procedures. |
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In the absence of the President, performs the duties
and exercises the powers of the President. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Submits a list of proposed speakers and activities
for the monthly General Meeting in advance to the Board. |
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Selects the venue and organizes the speaker or
activity for the monthly meetings as agreed with the Board.
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Coordinates with the Board members the number of
working tables needed at each General Meeting.
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Coordinates after the meeting with the treasurer the
venue bill. |
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Ensures the Suggestion Box is present at every
General Meeting and presents any suggestions at the next Board
Meeting for discussion and response. |
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Introduces the guest speaker or activity at each
General Meeting. |
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Writes thank you letters to speakers. |
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Attend monthly Editorial meeting with President and
Editor of Expressions. |
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Prepares a monthly article for Expressions. |
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Coordinates the annual Spring Brunch, Summer Potluck
and Christmas Function. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by December 31. |
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SECOND
VICE PRESIDENT
- to be appointed by Board |
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All decisions have to follow the IWA policies and
procedures. |
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A general Board member, appointed by the Executive
Board, holds this position. |
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In the absence of both the President and First Vice
President, performs the duties and exercises the powers of the
President. |
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Attends all General Meetings, Board Meetings and New
Members Coffee Mornings. Arranges for a substitute when on leave. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by December 31. |
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SECRETARY -
Maree Martin |
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All decisions have to follow the IWA policies and
procedures. |
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In the absence of the President, the First Vice
President and the |
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Second Vice President, performs the duties and exercises the powers
of the President. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Handles all general correspondence on behalf of IWA
Penang, and any other correspondence needed on behalf of the Board
of IWA. |
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Deals with “IWA Press Releases” in the absence of the
Publicity Chairperson. |
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Records the minutes at all General Meetings and posts
a copy on the IWA Office noticeboard. |
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Minutes of Annual General Meeting must be published
in Expressions. |
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Records the minutes at all Board Meetings and
distributes to all Board Members. |
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Handles the voting procedure for any constitutional
amendments. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by December 31. |
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TREASURER
- Anne-Marie Feeney |
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All decisions have to follow the IWA policies and
procedures. |
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In the absence of the President, the First Vice
President, the Second Vice President and the Secretary, performs the
duties and exercises the powers of the President. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Handles all collections and disbursements of IWA
Penang funds. |
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Collects entrance money and sign-up monies at General
Meetings and approves the bill with the vice-president after the
General Meeting. |
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Maintains a current signature card with the bank. |
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Handles all banking activity including deposits,
withdrawals and Fixed Deposit account management. |
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Reconciles monthly bank statements. |
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Arranges for cash floats to be available for Board
Members at General Meetings and other functions. |
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Prepares monthly financial statements for review with
the President. |
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Prepares a detailed financial analysis of all major
Fund Raising, Entertainment and other events. |
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Presents current cash balances at all Board Meetings. |
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Appoints an auditor, with Board approval, by December
l, to review and approve the Annual Accounts. Annual accounts must
be finalized by January 20th. |
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Prepares audited financial statements to be
distributed to all members at the AGM. |
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Handles the submissions of the Annual Report to the
Registrar of Societies following the Annual General Meeting. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by January 21. |
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COMMUNITY
SERVICES -
Vacant |
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All decisions have to follow the IWA policies and
procedures. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Acts as a liaison between the IWA Penang and local
charitable organizations. |
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Investigates requests for donations. |
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Makes recommendations and requests to the Board for
donations to support the charities. |
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Arranges charity tours as required to introduce the
work of the committee to new members and other interested persons.
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Coordinates the needs of the charities with IWA
Penang members' donations of recycled items. |
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Initiates projects and training sessions, sympathetic
to local requirements, as and when appropriate.
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Coordinates the recruitment and management of future
students, together with the President. |
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Follows up on charities and the donations they have received from
IWA Penang.
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Writes a monthly article for Expressions
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Maintains an information file on the charities
supported by IWA Penang. |
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Act as a liaison in the community representing IWA
Penang. |
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Monitor changes in the charities.
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by December 31. |
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ENTERTAINMENT
- Rosie Murray |
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All decisions have to follow the IWA policies and
procedures. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Organises regular social activities, which are of
interest to members, their spouses and families. |
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Organises the Annual Ball. |
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Liaison with Fundraising to coordinate donation
requests and activities. |
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Keeps a reference file of all contacts used
throughout the year such as facilities, caterers, sound systems,
local bands, etc. |
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Keeps information on the need for licenses for
various types of events. |
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Submits a detailed accounting of all activities to
the Treasurer immediately after each event. |
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Prepares a monthly article for Expressions. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities
for the year, to be submitted to the President
by December 31. |
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FUND
RAISING
- vacant |
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All decisions have to follow the IWA policies and
procedures. |
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Attends all General Meetings, Board Meetings and New
Member Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Works with President and Treasurer at the beginning of each year to
set goals for funds to be raised to help cover the organisation's
annual overhead expenses for presentation to the Board.
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Organises regular events and activities of interest
to the membership and the general public with the specific goal of
raising funds to support IWA Penang charities and various operating
requirements and needs. |
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Liaison with Entertainment to coordinate donation
requests and activities. |
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Solicits donations and sponsorships from local
companies. |
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Maintains a reference file of all donations,
contributions and/or sponsorships received. |
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Organises the annual Christmas Bazaar. |
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Submits a detailed accounting of all activities to
the Treasurer immediately after each event. |
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Maintains a reference file of all suppliers, vendors,
locations, etc. used throughout the year. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities
for the year, to be submitted to the President
by December 31. |
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HOSPITALITY
-
Zuleika
Thomas |
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All decisions have to follow the IWA policies and
procedures. |
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Attends all General Meetings, Board Meetings and New
Members Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Organises and invites all New Members to attend a New
Member Coffee Morning. Dates and venues approved by the Board. |
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Gives a welcoming gift to all new members. Have
farewell gifts available at General Meetings for departing members. |
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Sends a card to each member on her birthday. |
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Acknowledges important events in a member's life such
as birth of a child, hospitalisation and deaths with flowers or
other appropriate gift. |
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Responsible for the sale of Penang Pointers at all
General Meetings. |
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Works closely with Membership. |
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Submits to the Expressions editor details of the
forthcoming New Members Coffee morning. |
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For all outgoing/departing Board members, you must
arrange a handover meeting to New Board Member prior to the Board
meeting following the Annual General Meeting. |
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Writes an annual report summarizing activities for
the year, to be submitted to the President by December 31. |
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MEMBERSHIP
-
Sachiko Tajima |
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All decisions have to follow the IWA policies and
procedures. |
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Attends all General Meetings, Board Meetings, New
Members Coffee Mornings. |
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Arranges for a substitute when on leave. |
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Processes application forms for new and renewal
members in a database in the IWA computer at the IWA office. |
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Processes a database in the IWA computer at the IWA
office for the advertisers. |
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Issues Membership Cards and receipts to all new and
renewing members. |
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